The Global Education Center welcomes you to consider making a proposal for
short-term faculty-led study abroad programs (SSA) for summer term 2017.
Early Submission Deadline: Thursday, September 1, 2016, 5pm
Official Final Deadline: Monday, October 3, 2016, 5pm
Electronic submissions to: Nancy Landhuis, firstname.lastname@example.org
Background information: NWC summer study abroad courses are credit-bearing courses that typically last three to four weeks in length in the summer that provide unique global cross-cultural educational experiences to our students.
We are especially interested in inter-disciplinary courses that provide students with serious engagement with and reflection upon the “cultural other” and can attract students from multiple programs and departments. These courses fulfill NWC’s general education cross-cultural requirement. To get a sense of what kind of courses have been offered in the past visit: www.nwciowa.edu/summer-abroad.
If you are interested in leading a summer study abroad program please review a copy of the Handbook for Summer Study Abroad Faculty Leaders and contact the Global Education Center prior to your proposal submission. The handbook contains information about our core values and policies for study abroad programs, criteria for successful planning and budgeting, tips for health and safety abroad, and how to recognize and deal with culture shock. The handout is available on-line through either www.nwciowa.edu/faculty-resources or in the Summer Study Abroad folder on the J: drive/Summer Study Abroad/Proposal Manual 2016-2017. (which will be revised/ updated by July 1, 2017) You may also request a print copy by contacting our office.
The Global Education Office is available to help you with your proposal so please feel free to contact us with any questions. It is best to get your questions to us well in advance of the deadlines
Should you decide to make a proposal please note the deadlines: early submission deadline is Thursday, September 1, 2016, 5pm; official final submission deadline is Monday, October 3, 2016. Note, too, that complete proposals should be sent to Nancy Landhuis at email@example.com.
A complete proposal will contain the following completed forms information filled out on four forms (available on the J: Drive>.):
- 2016-2017 SSA Program Proposal Cover Sheet: This document provides an overview of your proposal.
- Course Syllabus and Itinerary: The syllabus will include the course description, a tentative daily itinerary of all program and class activities (e.g. pre-trip seminar, orientation sessions, trip dates and activities, and post trip date activities). The syllabus will also indicate
that all student participants are required to attend the pre-departure orientation organized by the GEC.
Examples of past syllabi can be found on the J: drive\Summer Study Abroad\Proposal Manual 2016-2017 in the “Proposal and Syllabi Examples.”
- Program Budget: One of the most daunting tasks in putting together a proposal is estimating a program budget. Please consult the “Budget instructions” document in Section I in the Faculty Leader Handbook . It will give you important guidelines and answer many of your questions. In addition, remember that we are eager to help you. Just be sure you contact our office well ahead of time.
The budget template is located on the J: drive\Summer Study Abroad\Proposal Manual 2016-2017\Budget Information and Forms. Please save it to your G: drive. Examples of past budgets can also be found in the “Budget Information and Forms” folder.
- Risk Assessment Questionnaire: Please carefully consider and complete a risk assessment questionnaire found on the J: drive\Summer Study Abroad\Proposal Manual 2016-2017 in the “Risk Assessment” folder. This questionnaire will be used by the Risk Assessment Team (composed of the director of Global Education, fellow faculty members and staff) to assess the level of risk your proposed trip might entail which may mean suggesting that trip not be advisable.
Once your proposal is received by our office the following steps will be put in place:
Step 1 - The Global Education Center reviews proposals for completeness, academic strength, viable cross-cultural components, potential student interest, financial viability and health and safety issues. In some cases you will be asked to revisit the proposal to ensure that it meets our expectations. Those expectations can be determined by consulting the handbook.
Step 2 - Successful proposals will be forwarded for review and further approval by the Academic Affairs Committee (AAC), the Vice President for Financial Affairs (VPFA), and the Risk Assessment Team (RAT). AAC determines and approves a program’s feasibility in terms of academic content, VPFA reviews and approves the program’s budget, and RAT assesses questions regarding the safety and security of all participants abroad.
Please note that approval for proposals is conditional on feasible budgets, minimum enrollments, and successful college-level review.
When your proposal is fully approved our office will assist you in the following ways:
- recruitment strategies for faculty use in promoting their program;
- study abroad fairs, information sessions, and workshops to provide information on summer offerings;
- regular listing of students who have expressed interest in your program;
- travel and trip logistics (e.g. purchase of airline tickets and international insurance);
- crisis management training for faculty leaders;
- pre-departure orientation and collection of required documents from students;
- periodic updates on policies, deadlines, and other pertinent information;
- regular communication with parents and students.
Our office is happy to help you at any stage of this process. Past faculty and student participants can attest that benefits of the program more than justify the time and effort needed to complete the proposal. We do hope that you will give this your prayerful consideration.
We are here to help!
John Hubers: firstname.lastname@example.org
Nancy Landhuis: email@example.com