Campus Employment Supervisor Responsibilities

1.   Determine the number of student workers your office / department will be hiring. 
         a.   This is determined based on the budget report you receive. 

2.   Advertise Positions on NWC's job search site (Handshake)
         a.   Current job descriptions for your department can be found on the J:Drive/Campus Employment/WS Job Descriptions
         b.   Include preferred contact information, preferably an email address
         c.   Post jobs between April 1 and May 1 for upperclassmen (only 2/3 of your job openings)
         d.   Post jobs July 1 until filled for incoming freshman (1/3 of your job openings)
 
3.   Hire your student workers (graduated seniors are not eligible)
         a.   Students should apply for your job via Handshake, in person or via email.  Going forward we are encouraging students and supervisors to use Handshake exclusively.  
         b.   An application example can be found on J:Drive/Campus Employment/Sample Application
         c.   Have students complete a contract for their contracted jobs.
         d.   Send contracts of your hired student employees to the Human Resources Office (lower level in Zwemer Hall).  Remember to email students who were not selected for your job to let them know they were not selected so they know to apply for other jobs.
 
4.   Before a student can work for you, please ensure the following is complete:
         a.   Check to make sure all their pre-employment forms are filled out.  Forms needed before they can work and before they will be paid are:  I-9 Form, W-4 Federal Form, W-4 State Form, and Direct Deposit Form.  
                  i.  Look on excel spreadsheet entitled "Campus Employment" to see if forms are complete on J:Drive/Campus Employment/Pre-Employment Forms.
                  ii.   If students need to complete a form, direct them to MyChecklist or you can print forms for them from J:Drive/Campus Employment/Pre-Employment Forms.
         b.   Ensure you have a signed contract from the student.