On-Campus Employment Supervisor Responsibilities

1.   Determine the number of student employees your office / department will be hiring. 
         a.   This is determined based on the budget report you receive. 


2.   Advertise Positions on NWC's job search site (Handshake)
         a.   A Handshake Instruction Guide has been created to assist you in creating an employer account and post job openings.  You can find the guide on the J:Drive/Campus Employment/Handshake.  If you need assistance posting a job, please contact Mindy Stichka, Student Employment & Payroll Coordinator. 

         b.   Current job descriptions for your department can be found on the J:Drive/Campus Employment/WS Job Descriptions

         c.   If you want students to complete a resume, application or submit additional documents with their Handshake application, you can add this right in to the Handshake posting.

         d.   Post jobs between April 1 and May 1 for upperclassmen (only 2/3 of your job openings)

         e.   Post jobs June 1 until filled for incoming freshman (1/3 of your job openings)


3.   Hire your student workers (graduated seniors are not eligible)
         a.   Students should apply for your job via Handshake, in person or via email.  Going forward, we are encouraging students and supervisors to use Handshake exclusively.  

         b.   Review and sign a contract with student employees for all contracted jobs.  Contracts can be found on J:Drive/Campus Employment/2020-2021 Student Employment Contracts or on MyNWC/Workstudy/Campus Employment.

         c.   Send contracts of your hired student employees to the Human Resources Office (lower level in Zwemer Hall). 


4.   Before a student can work for you, please ensure the following is complete:
         a.   Check to make sure all their pre-employment forms are filled out.  Forms needed before a student employee can start work and before they can be paid are:  I-9 Form, W-4 Federal Form, W-4 State Form, and Direct Deposit Authorization Form. 

                  i.   To see if a student has his/her forms complete, look on the excel spreadsheet entitled "Campus Employment_xx_xx_xxxx" on J:Drive/Campus Employment.

                  ii.   If students have not yet completed their forms, direct them to MyChecklist or MyNWC/Workstudy/Campus Employment Forms or you can print forms for them from J:Drive/Campus Employment/Pre-Employment Forms.  Forms can also be picked up in the Human Resources Office.

         b.   Ensure you have a signed contract with the student.

                  i.   Student employment contracts are annual contracts. Contracts with students need to be reviewed and evaluated annually.  If a student is returning to the same job next year, he/she needs to complete a new contract for that job.